Owner

Allahabad Bank
Zonal Office,
Ahmedabad.

Messrs Virat V. Thakore architects, urban designers and valuers

'Sheel', 98/1, Samasta society, Narayannagar road, Ahmedabad - 7, Tele Fax : 26621815 Ph : 26601814

GENERAL CONDITIONS FOR FURNISHING WORK TO BE CARRIED OUT AT THE SITE :

1. Sealed tenders should be addressed to the General Manager, Allahabad Bank (Zonal Office),
   Ahmedabad and superscribed as under :
   Tender document for Furnishing Work at Allahabad Bank ( Nanpura Branch), Surat.
2. No tenders will be received after 5.30 PM. On 10.04.2008 and the tenders will be opened on the next day unless otherwise informed.
3. The tenders will remain valid for a period of 3 months from the date of opening of tenders, Bank reserves the right to accept of reject any or all the tenders without assigning any reason to do so. Bank does not bind itself for accepting the lowest tender.
4. Every tender must be accompanied by a Demand Draft only of Rs 5,000.00 drawn in favour of Allahabad Bank, Zonal Office, Ahmedabad as earnest money. No interest will be paid on earnest money. Any tender which is not accompanied by the earnest money shall be summarily rejected.
   Security deposit shall be paid by the successful tenderer @ 2 % of the contract value less EMD. The earnest money of the successful tenderer shall be adjusted in the security deposit. This SD shall not bear any interest and shall be relieved within 14 days after receiving Virtual Completion Certificate from the architect.
5. The EMD of the contractor whose tender is accepted, shall be forfeited in full incase if he does not send his acceptance of the work order in writing within 24 hours, does not remit the Initial Security Deposit within the stipulated period or start the work by the stipulated date mentioned in the award letter.
6. The tenders should quote the rates in figures as well as in words.
7. All ensures, corrections and alteration made while filling the tender must be attested by initials of tenderer, overwriting of the figures is not permitted.
8. 8) The Bank reserves the right to reject any or all the tenders, accept part of any tender or entrust the entire work to any contractor or divide the work to more than one contractor (item wise) without assigning any reason or giving any explanation. The rates quoted by the contractor will hold good for this bifurcation and no compensation will be paid on this account.
9. Joint tenders shall note be considered. In case of a partnership firm the tender document should be signed by all partners of the firm.
10. The rates quoted in the tender shall include all charges of scaffolding, lift, any tools and plants railway freight labour conditions a fluctuation in the rates, excise duty, sales tax, octroi and any other taxes or expenditure for carrying out the work.
11. The contractor will arrange for water and Electrical for completion the work. In case water and
    Electricity are already available at the site, same will be provided by the Bank free of cost.
12. No escalation in rates will be allowed under any circumstances.
13. The successful tenderer is bound to carry out entire work within the period stipulated in the appendix.
    The tenderer will have to pay liquidated damages for non-completion of job within stipulated period at the rate of Rs 715.00 per one day after expiry of period of completion subject to maximum 10 % of the contract value.
14. 14) The liquidated damages as mentioned above may not be enforced if the contractor applies sufficiently in advance for extension for time mentioning the unavoidable reasons for extension. The Bank shall, if in its opinion ( which shall be final and binding upon the contractor) finds genuine reasons shown by the
    contractor for such request, grant suitable extension in time limit. Any claim for damage or compensation in relation there to by contractor is not permissible. Also other terms and conditions of the contract will remain unaltered in the extended period.
15. The successful tenderer is bound to carry out items of work necessary for completion of job even though the same are not included in the schedule of quantity. Rates of extra items will be derived from the tender. In case the rates do not exist in the tender and extra item is not similar to tender items, them the rates will be worked out on actual cost of material and labour, any other expenditure for completion that work plus 15 % towards contractor's profit & overheads. For this contractor must submit the rate analysis supported by original vouchers for purchase and labour.
16. The contractor must co-operate with other contractors appointed by the Bank so that entire work shall proceed smoothly with least possible delay and to the satisfaction of the Bank.
17. The contractor shall remove all rubbish etc. out of site / premises wash and clean the floors and hand over the site in proper and tidy condition on the completion of work.
18. The tender shall acquaint himself with the site conditions making his own arrangement for storing of material at site, lift, cartage etc.
19. In case if the Contractor has to shift furniture, cupboards, records etc. for the purpose of execution of his work he shall re-arrange the same as directed. No extra charges shall be paid for the same.
20. 20) Contractor shall be prepared to work at time convenient to the Bank. No charges shall be paid for the same.
21. 21) 8 % percent of the value of work done shall be deducted as retention money from the running bills of the
    contractor, which shall be released 14 days after expiry of defects liability period.
22. The contractor will attend to all defects noticed during defect liability period without charging any extra. If the contractor fails to attend to the defects within a reasonable time these defects will be rectified by the Bank and the expenditure incurred on this account will be recovered from any money due to the contractor.
23. The contractor shall make adequate arrangement for watch and ward of his material and shall ensure the safety, breakage and any theft of material fixed or unfixed by him or other subcontractors.
24. The work executed should be got approved by the Bank and contractor shall rectify and bad workmanship pointed out at any stage and remove from site all the rejected material immediately.
25. The contractor shall be responsible for application of labour laws, compensation for injury and accident to person, whether employed by him or by his sub-contractor.
26. The contractor will take necessary precautions for carrying out the work avoiding any damage to fixed or loose furniture, structures / decorative parts of the property, The Contractor will rectify any damages done at his cost.
27. The Contractor shall ensure the workmen employed by him for execution of work are suitably covered against workman's Compensation Act and that all liabilities arising out of workmen's Compensation Act, ESIS and other legislative enactments applicable to such works and workmen shall be to the contractor's account.
28. The Contractor shall inform the Bank to check quality / measurements of any work which is likely to be hidden before covering. No additional work shall in executed and or billed unless a written order from Z. O. is issued to the contractor.
29. 29) The contractor will submit running bills for the value of work done not less than interim payments ( as mentioned in the appendix) mentioning full nomenclatures of items, rates, amount, measurement sheet, reasons for part rates claimed, if any.
30. In case of non-completion or delay in completion of work or removal of defects in time, the Bank shall be free to appoint another agency to get the job done at contractor's risk and cost.
31. Income Tax at the rate of 2.04 % (or as Applicable) of the bill amount will be deducted at source from the contractor's bill and will be deposited with the I. T. O. As per rules.
32. The Bank may delay the progress of work without in any way, vitiating the contract and grant such extension of time for the commencement / completion of the contract as it may think proper and sufficient in consequence of such delay and the contractor shall not make claim for compensation of damages in relation there of.
33. The Contractor will not execute any extra items without Bank's permission in writing.
34. The quantities mentioned in the schedule of quantities are provisional. Payment will be made on actual work done by the contractor. However the contractor should not deviate the quantity without Bank's permission.
35. Conditional tenders quoted by the tenderer is liable to be rejected.
36. The Bank has a right to alter the nature of work and to add or omit any items of work to have the option of the same carried out departmentally or otherwise or variations shall be carried out without prejudice to this contract.
37. The Bank has right to terminate the contract, if the contractor abandons the work, or fails to commence and complete the work in time, or fails to abide by the contract conditions.
38. Measurement for all items shall be taken as per actual work done and no claim for any wastage in all material shall be considered.
39. Contractor has to prepare sample of chair, table and part counter for the approval of the Bank.
40. Contractor must quote balanced rates as quantities mentioned in the tender are approximate and may vary to any extent. No extra shall be given on this account.
41. The contractors should inspect the sites before quoting the rates and must check all the dimensions at the site before executing the work.
42. The contractor shall place order immediately after hearing the approval of the tender of the material required for the work in order to get them on site well in advance of their requirement. Sample or each material should be got approved in advance.
43. The contractor shall have to make necessary arrangements for proper storage of the materials and will be responsible for any loss of material due to theft or otherwise.
44. The items of work will be measured as per standard mode of measurements as laid down by I. S. I.
45. Contractor shall have prepared any No of samples as directed by Architect / Bank before finalizing of scheme. For this no extra payment shall made.
46. The contractor shall prepare all furniture items at his workshop. Only erection, minor repairing, touching work painting and polishing shall be permitted at the site.
47. The measurement of the vertical partitions and paneling shall be considered from top of the floor finish to the bottom of the false ceiling.
48. The contractor shall get the furniture items checked by architect / banks representative before applying laminate or any other type of finishing.
49. The contractor shall open the containers of the paint only in presence of architect / banks representative.
50. In case of any discrepancy in tender, the contractor must bring the matter to the notice of architect before execution of the work.

Click here for Appendix

Click here for the schedule for tables, chairs & the other loose furniture items

Click here for new fixtures